 Configuring
multiple Ministry of Sound mail accounts in Outlook Express
These
instructions are to be used only after Ministry of Sound have
registered you and have issued you with an account.
Before
continuing you will need to know: your Ministry of Sound user
login name* and your password. If you do not know any of these
details then please contact Customer Services on 0870 909 8200
who will be able to advise you.
It
is advised that you read all the instructions carefully before
actually undertaking the following procedures.
You
are able to set-up as many accounts as you wish within Outlook
Express, this is useful for taking advantage of the unlimited
e-mail address provided by Ministry of Sound. Using the procedure
outlined below a mail account can be set-up with the name and
e-mail address you require in addition to the standard mail
settings.
*
Referenced as <USERID> below.
An
introduction to unlimited e-mail addresses
The
key difference between a standard, single e-mail address system
and the Ministry of Sound unlimited e-mail address system is
where the username appears within the e-mail address. With an
ordinary e-mail address the username forms the first part of
a customer's e-mail address, <USERID>@ministryofsound.net.
With the unlimited e-mail addresses feature, the <USERID>
is placed after the @ sign, meaning each customer has their
own subdomain for e-mail, taking the form @<USERID>.ministryofsound.net
The
name you choose to have before the @ sign can be of any length
and made up of any alphanumeric character and underscores.
N.B.
Do not include spaces, or characters such as *&%# as this
may cause your e-mail to bounce.
Here
are some examples of how your additional e-mail address could
look.
sales@<USERID>.ministryofsound.net
webmaster@<USERID>.ministryofsound.net
accounts@<USERID>.ministryofsound.net
Any
e-mails sent to your additional addresses will be transferred
automatically to your standard single e-mail box relating to
your <USERID>. This means that all the mail sent to you
using the unlimited e-mail system is stored within the same
e-mail box and is not kept separately, when you check your e-mail
you will download all the messages sent to all the e-mail addresses
you have specified.
In
order to send mail using one of your multiple e-mail addresses
it is necessary to setup additional mail accounts.
Stage
1: Adding additional mail accounts.
- Open
Outlook Express by double clicking on the Outlook Express
icon on the desktop.
- Select
Tools then Accounts from the Outlook Express
menu bar.
- Click
on the Mail tab.
- Click
the Add button, then select Mail to create a
new account.
- A
window will then appear named "Your Name", please
enter your real name in the "Display Name" box.
Then click Next.
- A
window will then appear named "Internet E-mail Address",
please enter your e-mail address in the box provided. E.g.
sales@<USERID>.ministryofsound.net . Then click
Next.
- A
window will then appear named "E-mail Server Names".
If you do not have entries for the server names they are as
follows:
"My incoming mail server is a POP3 server".
"Incoming mail (POP3 or IMAP) server" - mail.ministryofsound.net
"Outgoing mail (SMTP) server" - smtpmail.ministryofsound.net
After the details are entered click on Next.
- A
window will then appear named "Internet Mail Logon",
make sure Log on using is enabled. Enter your <USERID>@ministryofsound.net
in the box named "POP Account name". You will then
need to enter your Ministry of Sound password in the box named
"Password" (be sure to enter the password in the
correct case). After this has been completed click Next.
- A
window will appear called "Friendly Name", the name
of our incoming mail server should already be entered into
the box headed "Internet mail account name". It
is advisable to change this to a unique name so that you are
able to distinguish between the accounts. Then click Next.
- A
window will then appear named "Choose Connection Type".
Make sure that the box headed Connect using my phone line
is checked, then click Next.
- The
next screen will appear named "Choose Modem", if
you haven't selected what modem to use to dial. Ensure that
the correct modem has been selected in the box, then click
Next. If this screen is not displayed then please proceed
to Step 12 below.
- A
window will appear named "Dial-Up Connection". Make
sure that Use an existing Dial-Up Connection is enabled.
Then highlight MinistryofSound in the box beneath and
click Next.
- Congratulations,
you have now set up the e-mail facility within Outlook Express.
- Click
on Finish and you will be returned to the Internet
account window.
Stage
2: Sending and receiving e-mail via multiple accounts
A:
Sending a message.
- Click
the Compose Message button within Outlook Express.
- A
"New Message" window will appear with the following
information.
"To:" Within this box you enter the e-mail
address of the recipient, the person you are mailing.
"Cc:" Stands for Carbon Copy and is used
to copy the e-mail to another e-mail address. Simply enter
the e-mail address within the Cc: line and a copy of the message
will be sent to that address.
"Bcc:" Works the same as Cc however, Bcc
can be used to copy emails to people, but to hide the addresses
of the people who are copied.
"Subject:" This is simply the subject title
for the mail you are sending.
Beneath these entries you will see a large, blank section.
You type the e-mail message you are sending within this section.
- When
you have finished addressing and composing your e-mail then
click on File and then Send Message Using.
- You
will then see a list of the available accounts to send the
mail via. Select the account you wish to use to send the mail
by clicking on it. This will then attach the details regarding
that account to the e-mail. E.g. The senders real name and
their e-mail address set within the account details.
- The
mail will then be sent into the Outbox ready for delivery.
- To
send the e-mail select Tools and Send from the
main Outlook Express menu bar.
B:
Receiving messages.
- To
download mail from all of your mail accounts then click the
Send/Receive button. This will connect you and download
your mail into the Inbox. Mails can be filtered into separate
folders. See Stage 3 for instructions.
Stage
3: Mail filtering.
If
you have multiple mail accounts created and you check your
email you will find that all mail is downloaded into the Inbox
regardless of who they are addressed to. To add some privacy
to the e-mail that is received you can filter the messages
into separate folders as they are received.
A:
Setting up a filter.
- Select
Tools and then Inbox Assistant from the Outlook
Express menu bar.
- Select
Add from the Inbox Assistant and you will open the
Properties window.
- In
the "When a message arrives with the following criteria"
section. Within the "To:" box enter in the e-mail
address that you want to filter. E.g. sales@<USERID>.ministryofsound.net
- Within
the "Perform the following action" section select
Move to by ticking next to it.
- Click
on the button named Folder and a new window called
"Move" will be displayed.
- Select
the folder that you wish to move all downloaded mail into.
If there isn't a folder you want to use you can add a folder
using the New Folder button.
- After
selecting your folder click on OK to return to the
Properties window then click OK to return to
the "Inbox Assistant" window.
- Click
on OK to exit and save the changes you have made to
the Inbox Assistant.
B:
Editing a filter.
- Select
Tools and then Inbox Assistant from the Outlook
Express menu bar.
- Highlight
the filter that you want to edit and click the Properties
button.
- After
editing the filter click OK to return to the Inbox
Assistant.
C:
Removing a filter.
- Select
Tools and then Inbox Assistant from the Outlook
Express menu bar.
- Highlight
the filter that you want to remove and click the Remove
button.
- This
will remove the filter.
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